Senior Specialist, Contracts & Supplier Setup

Your Opportunity

Your opportunity

At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.

Corporate Vendor Management at Charles Schwab & Co. is responsible for implementing a firm-wide, end-to-end vendor management process to maximize vendor performance and value. Corporate Vendor Management is responsible for the sourcing, onboarding, risk assessment, monitoring and offboarding of third parties; and assists Schwab in meeting regulatory and compliance requirements.  

What you’ll do:

The Sr. Specialist Contracts and Supplier Setup, reporting to the Sr. Manager, Contracts and Supplier Setup, is responsible for receiving, managing, and reporting supplier contracts as well as verifying, approving, and creating supplier records in our systems of record. They will be responsible for executing contract administration, contract analysis, contract data quality activities, supplier setup, supplier records maintenance activities, and strategic supplier experience activities. This key member of Contracts and Supplier Setup aids in the end-to-end administration of supplier and contract data, including Tax Identification Numbers, addresses, contact information, termination clauses, hierarchy, and ownership.  This is an individual contributor role with an expectation of cross functional partnership.  

Additional responsibilities will include, but are not limited to:

• Assist Corporate Vendor Management teams and Schwab Business Partners in validating and updating contract workspaces and loading contracts in our supplier record (work orders, agreements, amendments, and change orders).
• Reading, understanding, digesting, processing and disseminating information from Master Agreements, Work Orders, Amendments, W9s, W8s, Foreign Sourced Letters and other documentation.
• Review and update existing dataset when newer, more accurate information is found or provided and maintain supplier records appropriately.
• Conduct ad-hoc research and analysis on the data set to address specific questions and queries.
• Proactively building relationships that allow for effective collaboration within Corporate Vendor Management, Accounts Payable, Accounting, SOX Reporting, Tax, and our business partners.
• Review supplier information for compliance against the Office of Foreign Asset Control’s (OFAC) SDN lists.
• Understand how contract and supplier information is used, including upstream and downstream connectivity.
• Complete other responsibilities as assigned.

We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location.

Applicants must be currently authorized to work in the United States on a full-time basis without employer sponsorship.

What you have

To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.

Required Qualifications:

• Bachelor’s degree or equivalent work experience
• 1+ years of experience working in a Vendor Management discipline with a focus on Contract Administration
• 1+ years of experience working in a Supplier Setup role within either Accounts Payable, Vendor Management or similar function
• Proficiency in Excel
• Proven track record of building effective working relationships with internal business stakeholders
• An understanding of how the typical contract hierarchy works
• Work closely with Accounts Payable and the Strategic Sourcing Team to ensure accuracy of Vendor Setup actions
• Excellent customer service, communication, and listening skills
• Strong initiative and ability to prioritize work proactively
• Ability to work multiple items in a fast-paced environment with tight deadlines
• Strong focus on attention to detail, including the ability to quickly discern relevant information
• Experience building effective relationships with internal stakeholders
• Strong analytical, problem solving, and data analysis skills

Preferred Qualifications:

• Solid experience with Accounts Payable and Vendor Setup processes (i.e., 1099, W-9, supplier registration) preferred
• Experience working in a heavily regulated industry a plus
• Experience with Ariba, Hiperos, PeopleSoft and/or Access is strongly preferred

What you are good at

What you have

To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.

Required Qualifications:

• Bachelor’s degree or equivalent work experience
• 1+ years of experience working in a Vendor Management discipline with a focus on Contract Administration
• 1+ years of experience working in a Supplier Setup role within either Accounts Payable, Vendor Management or similar function
• Proficiency in Excel
• Proven track record of building effective working relationships with internal business stakeholders
• An understanding of how the typical contract hierarchy works
• Work closely with Accounts Payable and the Strategic Sourcing Team to ensure accuracy of Vendor Setup actions
• Excellent customer service, communication, and listening skills
• Strong initiative and ability to prioritize work proactively
• Ability to work multiple items in a fast-paced environment with tight deadlines
• Strong focus on attention to detail, including the ability to quickly discern relevant information
• Experience building effective relationships with internal stakeholders
• Strong analytical, problem solving, and data analysis skills

Preferred Qualifications:

• Solid experience with Accounts Payable and Vendor Setup processes (i.e., 1099, W-9, supplier registration) preferred
• Experience working in a heavily regulated industry a plus
• Experience with Ariba, Hiperos, PeopleSoft and/or Access is strongly preferred