Executive Assistant- Wealth Platforms
Your Opportunity
Your opportunity
- Managing complex calendar time management to balance business needs for senior leaders
- Optimization of regular and ad hoc meetings including conference room and logistical arrangements
- Collaborating across the enterprise on coordination and calendaring for critical gatherings and leadership meetings
- Problem solve and propose alternative plans for a wide array of potential challenges
- Travel management including reservations, lodging, organization, invoice processing and expense reporting
- Collaborate with the Business Management Team to establish yearly calendar for all Managing Directors, Team-wide Events, Catering, and engagement
- Supporting projects to improve the delivery of legal services at Schwab
- Serving as the onsite office manager for team events, partner high-level meetings, and corporate functions in Austin
- Establishing and maintaining effective and professional business relationships with all levels of management, employees, and key business partners
What you have
- 5+ years of administrative assistant experience in supporting executives
- Technically savvy, proficient in Microsoft Office Applications and able to learn innovative technologies rapidly
- Strong interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic
- A service- and solutions-oriented mindset with exceptional administrative and project planning abilities
- Demonstrated ability to interact with internal and external individuals at all levels, including senior executives, colleagues, clients, and vendors
- Cross-functional and cross-company project management and relationship building skills
- Self-confident, emotionally mature, optimistic, discreet, and enthusiastic with a low tolerance or need for drama
- 5 years of experience with digitals teams at Charles Schwab
- A bias for action, highly organized, and ability to successfully execute on multiple projects simultaneously
- Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities
- Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs
- Unimpeachable integrity, trusted by others and able to deal with highly sensitive information
What’s in it for you
At Schwab, we’re committed to empowering our employees’ personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you’ll get the tools you need to make a positive difference in the finance industry. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
What you are good at
What you have
- 5+ years of administrative assistant experience in supporting executives
- Technically savvy, proficient in Microsoft Office Applications and able to learn innovative technologies rapidly
- Strong interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic
- A service- and solutions-oriented mindset with exceptional administrative and project planning abilities
- Demonstrated ability to interact with internal and external individuals at all levels, including senior executives, colleagues, clients, and vendors
- Cross-functional and cross-company project management and relationship building skills
- Self-confident, emotionally mature, optimistic, discreet, and enthusiastic with a low tolerance or need for drama
- 5 years of experience with digitals teams at Charles Schwab
- A bias for action, highly organized, and ability to successfully execute on multiple projects simultaneously
- Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities
- Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs
- Unimpeachable integrity, trusted by others and able to deal with highly sensitive information
Why Schwab?
At Schwab, “Own Your Tomorrow” embodies everything we do! We are committed to helping our employees unleash their potential and achieve their dreams. Our employees get to play a central role in disrupting a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth. We’re a modern financial services firm that stands apart from the industry, where you can go as far as your ambition takes you.
Hear from employees: What’s it like to work at Schwab!
The benefits of working at Schwab : a package designed to empower your health, wealth, career and life. Schwab is committed to building a diverse and inclusive workplace where everyone feels valued.
As an equal employment opportunity employer, our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. (Please click here to see policy.)
Schwab is also an affirmative action employer, focused on advancing women, minorities, veterans, and individuals with disabilities in the workplace. We believe diversity and inclusion are part of our success as a company and our purpose of serving every client with passion and integrity.