Sr. Specialist, Communications with the Public Project Manager
Your Opportunity
Your opportunity
At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.
We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location (Westlake, TX).
The Communications with the Public (CWTP) Project Manager will be responsible for supporting and coordinating the review and approval process for SAM’s mutual fund and ETF (Exchange Traded Fund) product-related marketing and advertising collateral, investment adviser communications, and other print and electronic communications. This individual contributor role within SAM Product Management & Innovation will provide guidance to product managers and other content submitters to help ensure collateral adheres to internal and regulatory guidelines applicable to the CWTP review and approval process.
The successful candidate will play a key role in the CWTP and disclosure management process, supporting various business partners by effectively directing the flow of work – from document intake, through various phases of review, to final approval.
- Lead the end-end-end CWTP lifecycle from intake through final approval by managing and tracking the status of multiple document review projects, setting priorities, communicating status, and proactively facilitating all necessary follow-up between document owners and reviewers
- Process and prioritize Workfront submissions from internal document owners, including Marketing, Sales, Public Relations, and Product Management
- Be a subject matter expert (SME) on the department CWTP procedures, as well as Workfront software functionality to support the process
- Serve as a primary point of contact for internal and external reviewers, including Business SMEs (Subject Matter Expert), Legal, Compliance and Series 24 Principals
- Maintain accurate documentation on behalf of document owners to ensure timely filing and proper recordkeeping, as required by FINRA (Financial Industry Regulatory Authority)
- Closely work with partners to optimize, streamline, and identify opportunities to create efficiencies and process enhancements
- Cross-train on other Business and Regulatory Communications team functions as needed
- Responsibilities may vary based on department need and priorities
What you have
Required Qualifications:
- Bachelor’s degree or equivalent experience
- 2+ years in a project management or project coordination role within financial services
- Working knowledge of FINRA and SEC (Securities and Exchange Commission) advertising rules and regulations related to ETF and mutual fund communications, including FINRA Rule 2210 and SEC Rule 482
- Highly organized, self-directed, and consistently able to follow established procedures with a high degree of accuracy, discipline, and attention to detail
- Ability to establish and execute high-quality, consistent work product
- Ability to work well under pressure; anticipate and adapt to continually changing workload priorities; and effectively manage multiple tasks
- Solid proficiency using Microsoft Word, Excel, PowerPoint, and Outlook
- Strong technical skills, with ability to quickly learn project management and workflow software/tools
- Positive attitude with excellent written and verbal communication skills, and a demonstrated ability to successfully collaborate with multiple business partners
Preferred Qualifications:
- Experience using marketing review, approval, or compliance workflow tools such as Workfront, RegEd, or comparable systems.
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
What you are good at
What you have
Required Qualifications:
- Bachelor’s degree or equivalent experience
- 2+ years in a project management or project coordination role within financial services
- Working knowledge of FINRA and SEC (Securities and Exchange Commission) advertising rules and regulations related to ETF and mutual fund communications, including FINRA Rule 2210 and SEC Rule 482
- Highly organized, self-directed, and consistently able to follow established procedures with a high degree of accuracy, discipline, and attention to detail
- Ability to establish and execute high-quality, consistent work product
- Ability to work well under pressure; anticipate and adapt to continually changing workload priorities; and effectively manage multiple tasks
- Solid proficiency using Microsoft Word, Excel, PowerPoint, and Outlook
- Strong technical skills, with ability to quickly learn project management and workflow software/tools
- Positive attitude with excellent written and verbal communication skills, and a demonstrated ability to successfully collaborate with multiple business partners
Preferred Qualifications:
- Experience using marketing review, approval, or compliance workflow tools such as Workfront, RegEd, or comparable systems.
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.
Why Schwab?
At Schwab, “Own Your Tomorrow” embodies everything we do! We are committed to helping our employees unleash their potential and achieve their dreams. Our employees get to play a central role in disrupting a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth. We’re a modern financial services firm that stands apart from the industry, where you can go as far as your ambition takes you.
Hear from employees: What’s it like to work at Schwab!
The benefits of working at Schwab : a package designed to empower your health, wealth, career and life. Schwab is committed to building a diverse and inclusive workplace where everyone feels valued.
As an equal employment opportunity employer, our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. (Please click here to see policy.)
Schwab is also an affirmative action employer, focused on advancing women, minorities, veterans, and individuals with disabilities in the workplace. We believe diversity and inclusion are part of our success as a company and our purpose of serving every client with passion and integrity.