Executive Administrative Assistant
Your Opportunity
Your opportunity
At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).
Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.
The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.
You will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.
What you have
Required Qualifications
- 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
- Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
- Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
- Excellent written and verbal communication skills, including experience drafting professional communications for leadership
- Proven ability to operate with discretion and handle confidential information with sound judgment
- Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
- Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
- Ability to build strong relationships and effectively partner across teams and functions
- Demonstrated problem-solving skills with a proactive approach to removing friction and improving processes
- Experience supporting events, meetings, or projects, including coordination, logistics, and execution support
Preferred Qualifications
- Experience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment
- Demonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction
- Proven success improving administrative processes and operational workflows
- Strong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguity
- Experience coordinating high-visibility meetings, executive forums, or large-scale events
- Advanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materials
- Experience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations
- Experience supporting multiple leaders or teams while maintaining quality and responsiveness
- Familiarity with enterprise expense management, event management, and reporting tools
- Demonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups
In addition to the salary range, this role is eligible for bonus or incentive opportunities.
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
What you are good at
What you have
Required Qualifications
- 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
- Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
- Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
- Excellent written and verbal communication skills, including experience drafting professional communications for leadership
- Proven ability to operate with discretion and handle confidential information with sound judgment
- Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
- Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
- Ability to build strong relationships and effectively partner across teams and functions
- Demonstrated problem-solving skills with a proactive approach to removing friction and improving processes
- Experience supporting events, meetings, or projects, including coordination, logistics, and execution support
Preferred Qualifications
- Experience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment
- Demonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction
- Proven success improving administrative processes and operational workflows
- Strong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguity
- Experience coordinating high-visibility meetings, executive forums, or large-scale events
- Advanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materials
- Experience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations
- Experience supporting multiple leaders or teams while maintaining quality and responsiveness
- Familiarity with enterprise expense management, event management, and reporting tools
- Demonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups
In addition to the salary range, this role is eligible for bonus or incentive opportunities.
Why Schwab?
At Schwab, “Own Your Tomorrow” embodies everything we do! We are committed to helping our employees unleash their potential and achieve their dreams. Our employees get to play a central role in disrupting a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth. We’re a modern financial services firm that stands apart from the industry, where you can go as far as your ambition takes you.
Hear from employees: What’s it like to work at Schwab!
The benefits of working at Schwab : a package designed to empower your health, wealth, career and life. Schwab is committed to building a diverse and inclusive workplace where everyone feels valued.
As an equal employment opportunity employer, our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. (Please click here to see policy.)
Schwab is also an affirmative action employer, focused on advancing women, minorities, veterans, and individuals with disabilities in the workplace. We believe diversity and inclusion are part of our success as a company and our purpose of serving every client with passion and integrity.