Senior Manager, Lease Administration
Your Opportunity
Your opportunity
At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.
As part of Charles Schwab’s Lease Administration team, you will be responsible for the day- to- day management of the company’s large real estate portfolio. The Senior Manager Lease Administration is part of a collaborative, diverse and driven professional environment. The team maintains and processes critical lease information in the lease database system (CoStar). The Senior Manager Lease Administration is responsible for tracking critical dates, ensuring timely payments of rents, resolving payment issues, managing reporting, and reviewing/abstracting documents. The Senior Manager Lease Administration collaborates and works closely with other groups in Corporate Real Estate, Finance, Legal and Risk Management, as well as being a key point of contact with multiple landlords that range in size from small property owners to large institutions including REITs.
What you’ll do:
- Maintain and manage a large diverse real estate portfolio that includes office and retail locations
- Provide timely and accurate documentation and reporting
- Process rent payments and coordinate wire transfers
- Abstract complex lease documents
- Ensure rent payments are made in accordance with the lease and are processed on time
- Review CAM; miscellaneous charges and real estate tax invoices and ensure they are correct prior to payment
- Review annual reconciliation statements and perform desktop audits
- Work with landlords and property managers to resolve issues
- Accounts receivable and cash collections
- Monitor letters of credit and security deposits
- Perform due diligence for the SNDA and estoppel documents
- Manage and respond to landlords’ requests for certificates of insurance
We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site four days per week in the specified locations.
Applicants must be currently authorized to work in the United States on a full-time basis without employer sponsorship.
What you have
To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.
Required Qualifications:
- Bachelor’s Degree
- 7+ years of relevant professional work experience including 3+ years of lease administration experience
- Strong understanding of key real estate concepts
- Ability to understand and interpret complex office/retail leases
- Strong financial and analytical skills
- Excellent organizational skills and attention to details
- Interpersonal skills and problem solving
- Ability to work independently and within a team environment to build relationships and interact effectively with internal and external business partners
- Strong verbal/written communication skills
- Able to multi-task, prioritize/manage time
- Proven ability to manage a high-volume workload and meet deadlines
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) with capability to master company-specific accounting and lease administration database programs
Preferred Qualifications:
- Experience using CoStar Real Estate Manager is a plus
- Paralegal experience
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
What you are good at
What you have
To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.
Required Qualifications:
- Bachelor’s Degree
- 7+ years of relevant professional work experience including 3+ years of lease administration experience
- Strong understanding of key real estate concepts
- Ability to understand and interpret complex office/retail leases
- Strong financial and analytical skills
- Excellent organizational skills and attention to details
- Interpersonal skills and problem solving
- Ability to work independently and within a team environment to build relationships and interact effectively with internal and external business partners
- Strong verbal/written communication skills
- Able to multi-task, prioritize/manage time
- Proven ability to manage a high-volume workload and meet deadlines
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) with capability to master company-specific accounting and lease administration database programs
Preferred Qualifications:
- Experience using CoStar Real Estate Manager is a plus
- Paralegal experience
Why Schwab?
At Schwab, “Own Your Tomorrow” embodies everything we do! We are committed to helping our employees unleash their potential and achieve their dreams. Our employees get to play a central role in disrupting a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth. We’re a modern financial services firm that stands apart from the industry, where you can go as far as your ambition takes you.
Hear from employees: What’s it like to work at Schwab!
The benefits of working at Schwab : a package designed to empower your health, wealth, career and life. Schwab is committed to building a diverse and inclusive workplace where everyone feels valued.
As an equal employment opportunity employer, our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. (Please click here to see policy.)
Schwab is also an affirmative action employer, focused on advancing women, minorities, veterans, and individuals with disabilities in the workplace. We believe diversity and inclusion are part of our success as a company and our purpose of serving every client with passion and integrity.