Executive Administrative Assistant
Your Opportunity
Your opportunity
At Schwab, you are empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).
Overview of the Role:
The Executive Assistant will provide support to Schwab Technology Services (STS) Managing Directors, owning various administrative duties and projects. This role requires being in the office on a full-time basis.
Responsibilities include:
- Complex calendar time management to balance business needs for senior leaders.
- Optimization of our regular and ad hoc meetings including conference room and logistical arrangements.
- Collaborating on setting dates for critical gatherings and Leadership Meetings.
- Preparation of materials utilizing an array of tools including Excel, Word, and PowerPoint to develop attractive, graphic-intensive and compelling documents to drive engagement.
- Development of routine and specialized management reports.
- Problem solve and propose alternative plans for a wide array of potential challenges.
- Prepare confidential materials for the senior leadership.
- Ongoing oversight, management, and delivery of programs.
- Travel management including reservations, invoice processing and expense reporting.
What you have
Required Qualifications:
- 7+ years of experience as an Executive Assistant with proven high-level performance supporting Sr Executives - the nature of the experience is more important than the number of years.
- Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly.
- Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and expects it from others.
- A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously.
- Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs.
- Great interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic.
- Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with employees, senior executives, vendors, external partners, and regulators (as required).
- Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities.
- Flexible, adaptable, and resilient.
- Unimpeachable integrity, trusted by others and able to deal with highly sensitive information.
- Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight and guidance.
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.
Applicants must be currently authorized to work in the United States on a full-time basis without employer sponsorship.
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
What you are good at
What you have
Required Qualifications:
- 7+ years of experience as an Executive Assistant with proven high-level performance supporting Sr Executives - the nature of the experience is more important than the number of years.
- Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly.
- Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and expects it from others.
- A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously.
- Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs.
- Great interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic.
- Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with employees, senior executives, vendors, external partners, and regulators (as required).
- Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities.
- Flexible, adaptable, and resilient.
- Unimpeachable integrity, trusted by others and able to deal with highly sensitive information.
- Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight and guidance.
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.
Applicants must be currently authorized to work in the United States on a full-time basis without employer sponsorship.
Why Schwab?
At Schwab, “Own Your Tomorrow” embodies everything we do! We are committed to helping our employees unleash their potential and achieve their dreams. Our employees get to play a central role in disrupting a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth. We’re a modern financial services firm that stands apart from the industry, where you can go as far as your ambition takes you.
Hear from employees: What’s it like to work at Schwab!
The benefits of working at Schwab : a package designed to empower your health, wealth, career and life. Schwab is committed to building a diverse and inclusive workplace where everyone feels valued.
As an equal employment opportunity employer, our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. (Please click here to see policy.)
Schwab is also an affirmative action employer, focused on advancing women, minorities, veterans, and individuals with disabilities in the workplace. We believe diversity and inclusion are part of our success as a company and our purpose of serving every client with passion and integrity.